ARTICLE I: NAME

Section 1. The organization shall be known as the Westfield Tennis Association (WTA).

Section 2. The headquarters of the Association shall be located in the town of Westfield, County of Union, State of New Jersey.

Section 3. The fiscal year of the WTA shall run from January through December.

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ARTICLE II: OBJECTIVES

Section 1. The WTA shall exist for the purpose of developing and promoting the game of tennis in Westfield, for Westfield residents, in such ways as are beneficial to its members and to the total community.

Section 2. The WTA shall be a non-profit organization.

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ARTICLE III: MEMBERSHIP

Section 1. Membership in the WTA shall be open to all residents of Westfield that are at least high school age, entering ninth grade of high school by September of the membership year.

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ARTICLE IV: OPERATING PROCEDURES

Section 1. Membership meetings.
a. The Annual Meeting shall be held in the month of October. Notice of time and location of this meeting shall be sent out by the Secretary three weeks prior to the meeting.
b. Special meetings of all members may be called by the President, and shall be called upon the request of three board members or any ten members of the organization.

Section 2. Board of Directors.
a. The board of directors shall be composed of five officers plus nine additional directors.
b. At the annual meeting three additional directors shall be elected for three year terms from a slate presented by the Nominating Committee.
c. The president, with the approval of the board, shall fill any vacancies that may occur on the board by appointing a member to serve for the balance of the the unexpired term.
d. The Board of Directors shall meet at least four times yearly upon the request of the President or upon the request of three Board members.

Section 3. Officers.
a. The officers shall serve for a two year term starting November 1 in odd numbered years.
b. The maximum term for any office other than Secretary or Treasurer shall be two consecutive terms.
c. President. The President shall preside over Annual Meetings and Board meetings, shall be ex-officio member of all committees, and shall sign checks in the absence of the Treasurer.
d. First Vice President. The First Vice President shall preside in the absence of the President and shall assist the President in any function of the office deemed necessary.
e. Second Vice President. The Second Vice President shall preside in the absence of the President and the First Vice President and shall assist in any function deemed necessary.
f. Secretary. The Secretary shall take minutes of meetings, shall keep the official list of members, shall send notifications of meetings, and shall maintain the official files.
g. Treasurer. The Treasurer shall give receipts for all money received, shall make deposits and sign checks, and shall give financial accounting at Board meetings and in a written annual report.

Section 4. Nominating Committee.
a. The Nominating Committee shall be a committee of five appointed by the Board of Directors at least three months prior to the Annual Meeting. No more than two of the members may be current Board members.
b. At the Annual Meeting the Nominating Committee shall present a slate of nominees for positions to be filled. This slate shall have been published in the notice of the Annual Meeting.
c. Additional nominations, accompanied by a petition signed by ten members, may be presented at the Annual Meeting.

Section 5. Election.
a. Only those members present at the Annual Meeting are eligible to vote for Board members and Officers.
b. Election shall be determined by a majority vote.

Section 6. Committee Structure.
a. The Board of Directors shall appoint standings or special committees as deemed necessary.
b. The Board of Directors shall appoint members to an Advisory Committee when deemed necessary (i.e. those individuals who can make a unique contribution in relevant areas)

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ARTICLE V: AMENDMENT

Section 1. The By-Laws may be amended by 2/3 of those members voting in person at an Annual Meeting of Special Membership Meeting provided that notice of personal amendments is published in the meeting notice.

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